Case Study
KFAS transitioned from manual planning and fragmented data collection to a centralized Smartsheet model for reporting, visibility, and performance alignment.
22 sections unified
Coverage
6 months to 2 months
Reporting cycle
50% faster
Evaluation speed
"Smartsheet transformed how we collect, manage, and use data, making our work faster, more accurate, and better aligned with our goals."
Salman Salmanpour, Senior Analyst, KFAS
The Engagement
Data across 22 sections was fragmented, reporting cycles were slow, and leadership decisions were delayed by inconsistent visibility and long approval loops.
KFAS and Accienta established standardized Smartsheet workflows for annual workplans, data collection, request logging, and dashboard reporting with structured enablement.
Reporting cycles were reduced from up to 6 months to 2 months, while performance evaluation timelines improved by 50% with clearer KPI and strategy alignment.
Full Story
KFAS manages cross-functional research and innovation programs where planning quality and data confidence directly affect institutional outcomes.
Its Smartsheet journey began with practical experimentation and matured into a structured operating model for annual planning, reporting, and performance visibility.
Data was spread across 22 sections, collection methods were manual, and reporting cycles were long. Limited real-time visibility made it difficult to identify bottlenecks early and align decisions to strategy.
Approval and evaluation timelines were prolonged by inconsistent structures, reducing the speed and quality of operational response.
KFAS and Accienta centralized work planning and data collection in Smartsheet, then established clear standards for entry, workflow governance, and historical traceability.
Automation, dashboards, and integrated reporting were layered in gradually, while targeted enablement helped teams and stakeholders adopt consistent operating behaviors.
The organization reduced reporting cycles from as much as six months to around two months and improved performance evaluation turnaround by approximately 50 percent.
Leadership now operates with real-time visibility across sections, and teams work from a shared data foundation that improves accuracy, accountability, and KPI alignment.
Success came from combining platform capability with disciplined execution. Accienta's guidance helped translate KFAS requirements into practical, scalable workflows rather than one-off tooling.
Internal ownership also mattered: the planning and evaluation function led adoption across teams, ensuring the system became part of everyday operations, not an isolated initiative.
Sector Context
Organizations managing multi-team planning and KPI delivery need reliable structures for data quality, reporting cadence, and decision speed across functions.
Centralized workflows replaced siloed tracking and gave teams one consistent operating model for updates and reporting.
Real-time dashboards and standardized collection reduced waiting time for approvals and planning decisions.
Structured data entry and governance improved consistency between section-level reporting and organizational strategy.
The new model reduced manual effort, improved transparency, and created a scalable foundation for long-term performance management.
Next Step
Discuss your operating priorities and identify the right delivery path for your teams.